Viewing governance reports

New in version 11.2.0.

The governance report provides an overview of the user activity in your workspace. Here, you can get aggregate metrics (for example, the number of unpublished diagrams) that you can use to draw conclusions regarding the success of your process modeling initiative.

Note

The feature “Governance report” is available only for users with the Enterprise Edition. To access the governance report, you also need administration rights for the workspace.

To view a governance report, proceed as follows:

  1. Open the Explorer and click under Reporting the menu entry Governance report.

    ../../_images/governance_report.png

    Generating a governance report

  2. The Governance report dialog opens. Each tile in the dialog displays a different usage metric.

    ../../_images/explorer_governancereport.png

    The ‘Governance report’ dialog

  3. Click the tile with the desired value to access detailed information–for example, diagrams marked “Not published”.

  4. In a new browser tab, the results list of an advanced search with the filter “publication state is not published” is displayed. All models with the corresponding publication status are listed here.

    ../../_images/explorer_governancereport-details.png

    Detailed information of a governance report

The governance report’s usage metrics

Important

Please note that the aggregates in the governance reports also consider diagrams you don’t have permission to access. In contrast, your current access rights are of course taken into account for the linked search.

In the overview, the following usage metrics are available:

Data Description
Diagrams

The total number of diagrams in your workspace is shown in brackets.

The number of diagrams grouped by publishing state and type (value chain, organization chart, etc.) is shown in the respective tile.

Comments

The total number of existing comments is shown in brackets.

The number of comments grouped by commenting state is shown in the respective tile.

Dictionary items

The total number of existing dictionary items is shown in brackets.

The number of dictionary items grouped by publishing state and dictionary category type (events, requirements, etc.) is shown in the respective tile.

Files

The total number of existing files is shown in brackets.

The number of file grouped by publishing state and the type (.PDF, .JPG, etc.) is shown in the respective tile.

Collaboration Hub

The number of Page visits represent a single user opening any published object (diagram, file, or Dictionary item) in the Collaboration Hub. Every time someone opens one of these items in Collaboration Hub, it is counted as a view and will be shown in the report–it does not matter how it is accessed.

Time ranges are based on calendar month and year, starting from the 1st day of the previous month at 00:00:00 and counting up until the last day of the current month at 23:59:59. Times are based on local server time. On the EU server, it is in CEST, on the US server it is in EST and on the Australian server it is in AEST.

Unique users refers to the total amount of visitors to Collaboration Hub in the given time span. It will only be displayed once more than 10 users have accessed Collaboration Hub, due to data protection. If a single user visits Collaboration Hub several times in the given time span, only their first visit is reflected in the unique users count.